Over the course of a business day I spend lots of time using iCal, Apple’s default calendar program. I use it to plan, to keep track of my schedule, create alerts for appointments and import my travel schedule from TripIt.
I also try to use it for reminders and to-dos, although that’s one of its weakest features. Although it has been one of the most requested features, Apple has unfortunately all but abandoned adding new functionality to iCal, and has made few improvements over the last half-decade. The most recent was a visual makeover to more closely resemble its iPad version.
I was recently introduced to a new calendar program by Michael Simmons, co-founder of Flexibits. It’s called Fantastical and is available for the iPhone, iPad and Mac computers. It adds a wealth of new features that make it more flexible and provide better integration of your to-do activities into your calendar. Simmons explained that he created it as a result of iCal not having the features he needed to use.
There are three versions, for the Mac, iPad and iPhone.
• The Mac version is on sale at half off for just $10. It appears as an icon on your taskbar at the top of the screen. A click opens a small window that displays a monthly calendar at the top with a scrollable list below it that contains your reminders, to-do items and appointments. What is displayed can be easily customized.
As you scroll down the list, the calendar date being highlighted synchronizes with the events under your cursor. Likewise, as you move your cursor over the dates on the calendar, that day’s items appear in the list. You can click on any event and a box opens detailing the event, allowing you to make changes, much like iCal. The list contains appointments and to-do items that are easily distinguishable.
But the best feature, common to all versions, is how easy it is to add items to your calendar. Simply type in natural-language phrases such as “meet with Bob Tuesday at 9” and it creates an appointment, even using some cute animation. Or type in a to-do and it will set an alert for a specific day.
Fantastical is localized in English, French, German, Italian and Spanish, and allows users to enter events in any of the languages, regardless of the language setting of the computer.
Fantastical is integrated with iCal so that after entering a new item, it immediately appears on iCal and vice versa. For example, when Tripit imports an event into iCal, it shows up on Fantastical. Apple could take a lesson from this company when it comes to creating a much richer product with a superb user interface.
• Fantastical 2 for the iPad 2, also on sale for $10, is even more impressive. The full-screen view resembles the iCal monthly page, but there are many additional features. Open a meeting appointment that you’ve been invited to and you see all the attendees, and can even email them from the window.
While the monthly view looks much like that on the iCal, when you drag the bottom of the calendar up you see a three-pane window. One graphically shows your busy time for the week, day by day; another displays a smaller monthly view; and a third lists all the events and activities.
Fantastical is designed for all iPads running iOS 7. Additional features include half-screen and full-screen week view, reminders, choice of white text on black or black text on white, background app refreshing, floating time zone support, and birthday reminders and greetings.
• The basic view for the iPhone, at the sale price of $5, is a monthly calendar below which is a list of upcoming events, much like the drop-down window on the Mac. You can shift between the month view and a five-day view with a search field.
The list by date can be set to show all days or just those with appointments. Other settings provide plenty of flexibility for what’s included in the list. You can rotate the phone in portrait mode to see a weekly view.
Entering appointments is much like the other devices, but you can also use the phone’s speaker to dictate a new event. That’s even easier than typing, and it works better than Siri.
The beauty of using each of these apps on your Mac, iPhone and iPad is that everything is synced. If you decide to try one of the apps, I’d recommend the iPad version as a start. But like me, you’ll likely find it such an improvement over iCal that you’ll buy it for all your devices. (https://flexibits.com/fantastical)